Travel Agency Terms

These terms govern the use of the Picdeo platform (www.picdeo.de) by travel agencies and comparable travel retailers that use the media material provided there for their client consultation and marketing.

1. Contracting parties and scope

1.1 The travel agency's contracting party is:

Picdeo
Owner: Benjamin Bindewald, sole proprietor
Bahnhofstraße 12
61200 Wölfersheim
Germany

— hereinafter "Picdeo".

1.2 The platform is directed exclusively at businesses within the meaning of Section 14 of the German Civil Code (BGB) (travel agencies, travel retailers, mobile travel advisors with a registered business). Use by consumers is excluded.

1.3 The Terms of Use apply in addition, and the License Terms apply to every download. In the event of conflicts, these terms prevail over the Terms of Use; the License Terms govern the scope and limits of media use.

2. Services — free of charge, permanently

2.1 Picdeo provides travel agencies with official media material from travel suppliers (images, videos, PDF documents, copy) for legally documented use in consultation and marketing — with search, collections, downloads and an automatic license record for every download.

2.2 Use of the platform is permanently free of charge for travel agencies.

2.3 The license to downloaded media is concluded directly between the travel agency and the respective provider (License Terms). Picdeo brokers and documents the license but does not become a party to the license relationship and does not owe specific content or its permanent availability.

3. Registration and account

3.1 Registration is made on behalf of a travel agency (organization). The registering person warrants that they are authorized to represent it. Picdeo may require evidence of business activity.

3.2 Login credentials must be kept confidential; accounts are personal and non-transferable. The travel agency may invite team members with their own accounts and is responsible for actions taken through its accounts to the extent attributable to it.

4. Downloading media and license records

4.1 With every download, the travel agency acquires a license under the License Terms in the version valid at the time of the download, supplemented where applicable by asset-specific information from the provider (e.g. validity period, credit requirement).

4.2 For every download, Picdeo issues a license record (PDF certificate with license number, date/time, media and version details, SHA-256 checksum and a QR code for public verification at picdeo.de/lizenz/[number]). The travel agency should retain the license record; it serves as evidence of authorized use.

4.3 The download history is available in the account. Providers can see the downloading organization and the time of downloads of their media.

5. Permitted use

5.1 Downloaded media may be used exclusively for the travel consultation and marketing of the travel agency's own business, in particular:

• consultations and offer documents for clients,
• the agency's own website and own social media channels,
• newsletters and email communication to clients,
• print advertising (e.g. flyers, ads, catalogs, displays) and shop-window/screen presentations,

— in each case in a substantive connection with the travel offering depicted or described. Details, permitted edits and limits are governed by the License Terms.

6. Prohibited use

The following in particular is not permitted:

• any use outside the travel consultation and marketing of the agency's own business,
• resale, rental, lending or other exploitation of the media as such (including as part of databases, media kits or template packages),
• use in misleading, disparaging or unlawful contexts or in political or ideological campaigns,
• use for offerings unrelated to the depicted provider, or in a manner suggesting a partnership that does not exist,
• removing or altering watermarks, attribution notices or rights-management metadata,
• registering media or parts of them as trademarks or designs,
• use for training AI models or building media archives of your own for distribution,
• automated bulk downloading outside the intended functionality (scraping).

7. No sharing, no resale

7.1 Media and login credentials must not be shared with third parties. "Third parties" are all persons outside the agency's own organization — affiliated agencies with their own legal personality also require their own account and their own downloads.

7.2 The technically necessary involvement of service providers is permitted (e.g. a print shop, an agency for the travel agency's own website), provided they process the media exclusively for the commissioning travel agency and do not use it for their own purposes.

7.3 Any transfer of the license, whether for consideration or free of charge, is excluded.

8. License duration, removal of content

8.1 Providers may time-limit, archive or withdraw content. Details on grandfathering of ongoing uses (phase-out periods for online and print use) are governed by section 8 of the License Terms.

8.2 Picdeo may inform the travel agency of the expiry or recall of licensed media; the obligation to observe the license duration lies with the travel agency.

9. Suspension

9.1 Picdeo may temporarily suspend accounts where there are specific indications of a violation of these terms — in particular sections 5 to 7 — or of applicable law, or where the business status is doubtful and evidence is not provided.

9.2 The travel agency will be informed of the suspension and its reason and given the opportunity to respond. In the event of serious or repeated violations, Picdeo may terminate the contract for cause; affected providers may be informed of uses of their media in breach of the license.

10. Liability

10.1 Picdeo is liable without limitation for intent and gross negligence, for damage resulting from injury to life, body or health, under the German Product Liability Act, and under guarantees it has assumed.

10.2 In cases of slight negligence, Picdeo is liable only for the breach of material contractual obligations, limited to the foreseeable damage typical for this type of contract.

10.3 Any further liability is excluded. In particular, Picdeo does not warrant the accuracy of providers' media and metadata — including the providers' rights warranties; claims based on defects in title to the media are to be directed against the respective provider. Picdeo's liability remains unaffected where Picdeo knew of an infringement and failed to act in breach of duty.

11. Indemnification

The travel agency shall indemnify Picdeo against third-party claims — including reasonable costs of legal defense — arising from a use of the media outside the licensed scope or from an otherwise unlawful use of the platform by the travel agency.

12. Term and termination

12.1 The contract runs for an indefinite period. The travel agency may terminate at any time without notice (account deletion); Picdeo may terminate with one month's notice. The right to terminate for cause remains unaffected.

12.2 Termination does not affect licenses already acquired at the time of termination, unless the License Terms provide otherwise; license records remain verifiable via the verification page.

13. Changes to these terms

Picdeo may amend these terms with effect for the future to the extent required by changes in law, case law or the further development of the platform, and provided the travel agency is not unreasonably disadvantaged. Changes will be announced in text form at least six weeks before they take effect. If the travel agency does not object within the notice period or continues to use the platform after the changes take effect, the amended terms are deemed accepted; this consequence will be pointed out separately in the announcement. The principle of permanently free use for travel agencies (section 2.2) remains unaffected by any changes.

14. Final provisions

14.1 The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods (CISG).

14.2 To the extent legally permissible, the exclusive place of jurisdiction for all disputes arising out of or in connection with this contract is Frankfurt am Main, Germany.

14.3 Should individual provisions of these terms be or become invalid, the validity of the remaining provisions shall remain unaffected.